Project: Barcode Based School Event Attendance Monitoring System with Source Code

Efficiently managing attendance at school events can be a challenging task. However, with the advent of technology, schools can now leverage a Barcode Based School Event Attendance Monitoring System in PHP Free Download. This article provides a comprehensive guide on how to create such a system, its benefits, and its objectives.

About Barcode Based School Event Attendance Monitoring System Project Free Download

Barcode Based School Event Attendance Monitoring System is a PHP Project which manages the School’s Student Attendance in Events. The purpose of this system is to improve the process of checking the attendance of the students in CHMSC and monitor their attendance in every school event. The system stores the list of students, officers, and events. The officers will have system access and they will be in charge of monitoring the students’ attendance during the event that they are assigned. The source code is very strict on when a can officer checks attendance and display the result.

Features of Barcode Based School Event Attendance Monitoring System Project

• Add Students
• Add Officers
• Add Event
• Manage Students
• Manage Officers
• Manage Event
• Generate barcode using the ID number
• Checking of attendance using a barcode scanner
• Generate Reports
• Printing of students attendance
• Printing of sanction tickets
• Printing of attendance in every event

How to Create Attendance System in PHP

Creating an attendance system in PHP involves several steps, from setting up your environment to coding and testing. Here’s a step-by-step guide:

Step 1: Setting Up the Environment

1. Install XAMPP: XAMPP is a free and open-source cross-platform web server solution stack package developed by Apache Friends, consisting mainly of the Apache HTTP Server, MariaDB database, and interpreters for scripts written in the PHP and Perl programming languages.
2. Download and Install PHP: PHP is a popular general-purpose scripting language that is especially suited to web development.

Step 2: Database Creation

1. Create a MySQL Database: Use PHPMyAdmin to create a new database for your attendance system.
2. Design the Tables: Create tables for students, events, and attendance records.

Step 3: Coding the Attendance System

1. Connect to the Database: Use PHP to establish a connection to your MySQL database.
2. Generate Barcodes: Use a library like Picqer\Barcode to generate barcodes for student IDs.
3. Scan and Record Attendance: Write PHP scripts to handle the scanning of barcodes and recording attendance in the database.

Step 4: User Interface

1. Create a Login System: Ensure only authorized personnel can access the system.
2. Design the Attendance Page: Create a user-friendly interface where barcodes can be scanned, and attendance can be viewed and managed.

Step 5: Testing

1. Test the System: Run extensive tests to ensure all components of the system are working correctly.
2. Fix Bugs: Debug any issues that arise during testing.

Barcode Based School Event Attendance Monitoring System Project

• Name of Project:   Barcode Based School Event Attendance Monitoring System Project
• Language:                  PHP
• Databases used:      MySQL
• Design used:            HTML JavaScript, Ajax, JQuery, Bootstrap
• Browser used:          IE8, Google Chrome, Opera Mozilla
• Software used:         WAMP/ XAMPP/ LAMP/MAMP

What is a School Event Attendance Monitoring System Using QR Codes?

A school event attendance monitoring system using QR codes is an advanced method of tracking student attendance during events. This system leverages QR codes, which are scanned to automatically record attendance. QR codes are unique to each student and can be easily scanned using a smartphone or a dedicated scanner.

What is the Barcode Attendance System?

A barcode attendance system uses barcodes printed on student IDs to track attendance. When a barcode is scanned, the system records the attendance data into the database. This method is fast, efficient, and reduces the risk of errors compared to manual attendance recording.

Benefits of Barcode Attendance System

1. Accuracy: Eliminates manual errors.
2. Speed: Fast scanning and recording process.
3. Automation: Reduces the need for manual intervention.

What are the Objectives of School Event Attendance Monitoring System?

The primary objectives of a school event attendance monitoring system are:

Efficiency

Streamline the attendance process, making it faster and more efficient.

Accuracy

Ensure accurate recording of attendance data, reducing the risk of errors.

Accountability

Maintain a reliable record of attendance for accountability and auditing purposes.

Reporting

Generate detailed attendance reports for analysis and decision-making.

Barcode Based School Event Attendance Monitoring System Flowchart

The flowchart provides a detailed representation of the Barcode Based School Event Attendance Monitoring System in PHP, illustrating the user interactions and system processes from login to attendance recording and report generation.

The process begins with the user logging into the system. The login credentials are verified, and if they are correct, the user is directed to the Dashboard. If the credentials are incorrect, the user is prompted to log in again.

From the Dashboard, the user can select the specific event for which they need to monitor attendance. Once the event is selected, the system generates a unique barcode for the event. These barcodes are then printed and distributed to students before the event.

On the day of the event, students present their barcodes at the entry point, where the barcodes are scanned. The system then checks if the scanned barcode matches a record in the database. If a match is found, the attendance is recorded, and the system confirms the attendance. The user is then redirected back to the Dashboard to continue monitoring the event.

If the system does not find a match for the scanned barcode, an error message is displayed, and the user is prompted to scan the barcode again.

Additionally, from the Dashboard, the user can view attendance reports. The system generates detailed attendance reports, which can be downloaded or printed for record-keeping and analysis. Once the report is generated, the user is returned to the Dashboard.

Barcode Based School Event Attendance Monitoring System ER Diagram

Barcode Based School Event Attendance Monitoring System ER Diagram

The ER Diagram for the Barcode Based School Event Attendance Monitoring System represents the key entities and their relationships within the system. The primary entities include USER, EVENT, STUDENT, and ATTENDANCE.

The USER entity holds information about the users of the system, including administrators and event organizers. Each user is uniquely identified by a user_id and has attributes such as username, password, and role. Users are responsible for managing events within the system.

The EVENT entity captures details about the school events, each uniquely identified by an event_id. Attributes include event_name and event_date, reflecting the specifics of each event. Users can manage multiple events, creating a one-to-many relationship between USER and EVENT.

The STUDENT entity records information about students who participate in the events. Each student has a unique student_id, along with attributes such as student_name, student_class, and a barcode that is used for attendance tracking. Students can attend multiple events, creating a connection between STUDENT and ATTENDANCE.

The ATTENDANCE entity logs the attendance records for students at each event. It includes attributes such as attendance_id (primary key), student_id (foreign key), event_id (foreign key), and timestamp, marking the time of attendance. Each attendance record links a student to an event, forming a one-to-many relationship between EVENT and ATTENDANCE as well as between STUDENT and ATTENDANCE.

This ER Diagram provides a comprehensive and organized structure of the data relationships within the Barcode Based School Event Attendance Monitoring System, ensuring efficient management of users, events, students, and their attendance records.

Screenshots

school event attendance monitoring project

How To Run??

Above all, to run this project you must have installed a virtual server i.e XAMPP on your PC. Barcode Based School Event Attendance Monitoring System in PHP and MySQL with source code is free to download, Use for educational purposes only!

Follow the following steps after Starting Apache and MySQL in XAMPP:

1st Step: Firstly, Extract the file
2nd Step: After that, Copy the main project folder
3rd Step: So, you need to Paste in xampp/htdocs/

Further, Now Connecting Database

4th Step: So, for now, Open a browser and go to URL “http://localhost/phpmyadmin/”
5th Step: After that, Click on the databases tab
6th Step: So, Create a database naming “dbattendance” and then click on the import tab
7th Step: Certainly, Click on browse file and select “dbattendance.sql” file which is inside the “db” folder
8th Step: Meanwhile, click on Go button.

After Creating Database,

9th Step: Moreover, Open a browser and go to URL “http://localhost/attendance”

Note: Populate first all the important lists such as the student, event, sanctions, and officers list in the admin side. For creating a new entry of student, the ID Number should be exactly 8 digits number. The mobile number fields in the system require 10 digits. Assign an officer after creating an event. For checking the student attendance, the checking will be only open between the login/out time set by the admin.

**LOGIN DETAILS**

Username: admin
Password: admin123

Entity Relationship Diagram (ERD) of Barcode Based School Event Attendance Monitoring System in PHP and MySQL

DEMO

Conclusion

Implementing a Barcode Based School Event Attendance Monitoring System in PHP can greatly enhance the efficiency and accuracy of attendance tracking at school events. By following the steps outlined above, you can create a robust system that leverages modern technology to simplify and streamline the attendance process.

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