DepEd Equipment Inventory System In PHP MySQL Free Download | CampCodes

DepEd Equipment Inventory System in PHP MySQL Free Download

March 21, 2021
deped equipment inventory system

Project: DepEd Equipment Inventory System in PHP and MySQL with Source Code

An Equipment Inventory System is essential for educational institutions to efficiently manage and track their equipment and assets. This system ensures accurate record-keeping, reduces loss and theft, and streamlines the maintenance process. Our DepEd Equipment Inventory System, built using PHP and MySQL, provides a comprehensive solution to these challenges, facilitating efficient management of school equipment and assets.

About Equipment Inventory System Project Free Download

This is a DepEd Equipment Inventory System project that was developed using PHP and MySQL Database. This system was designed for a specific organization to organized and track its equipment such as the Department of Education Schools in the Philippines.

The system has two modules which are the Admin and the Users. The Admin is in charge of populating the system’s main list and managing the equipment to track the items quickly. Aside from that, the “request for transfer or repair requests” can be easily retrieved because this system has a feature that users can send their requests. This project has a pleasant user interface and user-friendly functionalities. The source code itself might give you some techniques and strategies for building a specific web application.

Features of Equipment Inventory System Project

User Management

Our system includes robust user management capabilities, allowing administrators to manage accounts for various users such as inventory managers, school staff, and maintenance personnel. Role-based access control ensures data security and integrity.

Equipment Management

The system simplifies the process of adding, updating, and tracking equipment. It supports categorization, location tracking, and status updates for each item, ensuring accurate and up-to-date records.

Maintenance Scheduling

The system allows for efficient scheduling of maintenance tasks. Users can set reminders and track the maintenance history of each piece of equipment, ensuring timely repairs and optimal functioning.

Reporting and Analytics

Comprehensive reports and analytics provide insights into equipment utilization, maintenance costs, and inventory status. These insights help in making informed decisions regarding equipment procurement and management.

Barcode Integration

The system supports barcode integration for quick and accurate identification of equipment. This feature speeds up the inventory process and reduces the chances of manual errors.

Administrative Capabilities

  • Manage List of Offices: Administrators can maintain an updated list of all offices within the educational institution, ensuring accurate and organized data.
  • Manage List of Positions: This feature allows for the efficient tracking and updating of various positions held by employees within the organization.
  • Manage List of Employees/System Users: Admins can add, update, and remove users from the system, ensuring that only authorized personnel have access to specific functionalities.
  • Manage Items: The core of the system’s functionality, allowing administrators to add, update, and monitor equipment within the inventory.
  • Manage Requests (Accept/Reject): Administrators can easily manage repair or transfer requests submitted by users, streamlining the process and ensuring timely responses.

User Capabilities

  • List of Items under Possession: Users can view a comprehensive list of items assigned to them, aiding in accountability and easy tracking.
  • Send Request for Repairing the Item: Users can submit requests for equipment repairs directly through the system, ensuring that issues are promptly addressed.
  • Send Request for Transferring the Item: This feature allows users to request the transfer of equipment to other locations or personnel, facilitating smooth operations and resource allocation.

DepEd Equipment Inventory System Project

  • Name of Project: DepEd Equipment Inventory System Project
  • Language:                  PHP
  • Databases used:      MySQL
  • Design used:            HTML JavaScript, Ajax, JQuery, Bootstrap
  • Browser used:          IE8, Google Chrome, Opera Mozilla
  • Software used:         WAMP/ XAMPP/ LAMP/MAMP


Below are some screenshots demonstrating the user interface and key functionalities of the DepEd Equipment Inventory System:

  • Dashboard: An intuitive and informative dashboard providing an overview of the system.
  • Manage Items: A detailed interface for managing and tracking equipment.
  • Requests Management: A streamlined process for handling repair and transfer requests.
deped equipment inventory system project

deped equipment inventory system project

equipment inventory system

How To Run??

Above all, to run this project you must have installed a virtual server i.e XAMPP on your PC. DepEd Equipment Inventory System in PHP and MySQL with source code is free to download, Use for educational purposes only!

Follow the following steps after Starting Apache and MySQL in XAMPP:

1st Step: Firstly, Extract the file
2nd Step: After that, Copy the main project folder
3rd Step: So, you need to Paste in xampp/htdocs/

Further, Now Connecting Database

4th Step: So, for now, Open a browser and go to URL “http://localhost/phpmyadmin/”
5th Step: After that, Click on the databases tab
6th Step: So, Create a database naming “deped” and then click on the import tab
7th Step: Certainly, Click on browse file and select “deped.sql” file which is inside the “db” folder
8th Step: Meanwhile, click on Go button.

After Creating Database,

9th Step: Moreover, Open a browser and go to URL “http://localhost/deped”

Admin Credentials

Username: admin
Password: admin



The Equipment Inventory System in PHP and MySQL is an essential tool for educational institutions within the Department of Education in the Philippines. By offering a comprehensive set of features for both administrators and users, the system ensures efficient management, tracking, and maintenance of educational equipment. The user-friendly interface and robust functionality make it an indispensable resource for enhancing organizational efficiency and accountability.

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  • how to identify the password that i set ?

    joshua January 6, 2023 11:03 am Reply

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