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Complete Fleet Management System with Live GPS Tracking in PHP MySQL Free Source Code

March 7, 2024
PHP
Complete Fleet Management System with Live GPS Tracking in PHP MySQL

Table of Contents

Project: Complete Fleet Management System with Live GPS Tracking in PHP and MySQL with Source Code

In today’s dynamic business landscape, efficient Fleet Management System with Live GPS Tracking in PHP MySQL stands as a cornerstone for success in various industries, ranging from logistics to transportation services. With the evolution of technology, integrating live GPS tracking into fleet management systems has become imperative, enabling businesses to optimize operations, enhance safety measures, and boost overall productivity.

About Fleet Management System with Live GPS Tracking in PHP MySQL Project Free Download

Fleet Management System with Live GPS Tracking in PHP Free Download is a Vehicle Management System for managing vehicles. Fleet Management System with Live GPS Tracking is system can able to manage vehicles and drivers, customers, keep a track of income and expenses and get detailed reports. Real time GPS tracking and Geofence is available in the system, which help to track location. Geofence help to track eye on inbound and outbound of particular marked location. This system gives a unique tracking url of trip and can able to share, the URL to customer to keep tracking.

Features of Fleet Management System with Live GPS Tracking

  • Dashboard
  • Vehicles – Vehicle List – Vehicle Info – Add Vehicle – Vehicle Group
  • Drivers – Driver Info – Driver Edit – Add Driver
  • Bookings – Bookings Info – Bookings Edit – Add Booking
  • Customers – Customer Info – Customer Edit – Add Customer
  • Fuels – Fuel Info – Fuel Edit – Add Fuel
  • Reminder – Reminder Info – Add Reminder
  • Income and Expense – Income Expense Info – Income Expense Edit – Add Income/Expense
  • Tracking – Tracking History – Live Location
  • Geofence – Add Geofence – Geofence Info – Geofence Events
  • Reports – Booking Report – Income and Expenses Report – Fuel Report
  • Settings – General Settings – SMTP Configuration – Email Template
  • Users – User’s List – Add User
  • Change Password
  • Vehicles Management
  • Vehicle Grouping
  • Drivers Management
  • Booking Management
  • Customers Management
  • Fuel Management
  • Income and Expense Management
  • Live GPS Tracking of all Vehicles
  • History Tracking
  • Vehicle Group Tracking
  • Standalone URL for trip booking tracking
  • Geofence Management
  • Reports Management
  • Reminder Management
  • User management with Dynamic Permission Options
  • Google Map API
  • Frontend Vehicle booking
  • Frontend Customer Signup
  • Frontend Customer Booking History

Unveiling the Fleet Management System with Live GPS Tracking

Our Fleet Management System with Live GPS Tracking in PHP offers a robust solution designed to revolutionize the way businesses manage their vehicle fleets. Let’s explore the extensive features and functionalities that make this system a game-changer in the realm of fleet management:

Real-Time GPS Tracking and Geofencing

Embracing cutting-edge technology, our system empowers businesses to monitor their vehicles’ locations in real-time, providing unparalleled visibility and control over fleet operations. The inclusion of geofencing functionality allows users to define virtual boundaries, enabling proactive monitoring and triggering alerts for entry and exit events within specified areas.

Comprehensive Dashboard with Advanced Insights

Navigating through the complexities of fleet management is simplified with our intuitive dashboard, offering a comprehensive overview of key metrics and actionable insights. From monitoring vehicle status to analyzing fuel consumption patterns and driver behavior, the dashboard provides invaluable data for informed decision-making and performance optimization.

Seamless Vehicle and Driver Management

Efficiently manage your vehicle fleet and driver workforce with our comprehensive management modules. From adding new vehicles and drivers to maintaining detailed profiles and grouping vehicles for optimized organization, every aspect of vehicle and driver management is seamlessly integrated into our system. Additionally, our system offers advanced driver performance monitoring features, allowing businesses to track driver behavior metrics such as speeding, harsh braking, and idling times.

Advanced Booking Management with Customer Portal

Streamline the booking process and enhance customer satisfaction with our advanced booking management features. Our system provides a user-friendly customer portal, allowing clients to easily reserve vehicles, view booking history, and manage their accounts. Automated booking confirmation emails and reminders ensure seamless communication and reduce administrative overhead.

Predictive Maintenance and Asset Tracking

Maximize fleet uptime and minimize maintenance costs with our predictive maintenance and asset tracking capabilities. Our system leverages data analytics and predictive algorithms to identify potential maintenance issues before they escalate, enabling proactive maintenance scheduling and cost optimization. Additionally, asset tracking functionality allows businesses to monitor the usage and location of valuable assets, ensuring optimal utilization and security.

Intelligent Route Optimization and Dispatching

Optimize route planning and dispatching processes with our intelligent routing algorithms. Our system analyzes real-time traffic data, vehicle capacities, and delivery schedules to recommend the most efficient routes for fleet operations. Dispatchers can easily assign tasks, track progress, and communicate with drivers in real-time, ensuring timely deliveries and customer satisfaction.

Comprehensive Reporting and Analytics

Harness the power of data-driven insights with our robust reporting and analytics features. Generate customizable reports on various aspects of fleet operations, including vehicle utilization, fuel consumption, maintenance costs, and driver performance. Advanced analytics tools enable businesses to identify trends, detect anomalies, and optimize operational efficiency.

Integration with Third-Party Systems and IoT Devices

Our Fleet Management System offers seamless integration with third-party systems and IoT devices, allowing businesses to extend its functionality and leverage additional data sources. Integration with telematics devices, fuel cards, and maintenance management systems enhances data accuracy and streamlines workflow processes. Additionally, our system supports API integration with ERP systems, CRM platforms, and accounting software, ensuring seamless data exchange and interoperability.v

Server Requirements

The Fleet Management System has the following system requirements:

  • PHP >= 7.2.0
  • BCMath PHP Extension
  • Ctype PHP Extension
  • JSON PHP Extension
  • Mbstring PHP Extension
  • OpenSSL PHP Extension
  • PDO PHP Extension
  • Tokenizer PHP Extension
  • XML PHP Extension

How to Install Fleet Management System with Live GPS Tracking

To install, follow the steps bellow:

STEP 1

  1. Extract the archive file on your machine that you’ve downloaded from CampCodes.
  2. Upload your downloaded zip file to your sever using any FTP client or cpanel.
  3. Create a MySQL Database via your web hosting providers Control Panel (e.g. cPanel). Once you have created the database, remember the following information
  • Database name
  • Database username
  • Database password
  • Database host

STEP 2

Open your web browser and enter your url

For Example: http://your-domain-name.com/install or if files is in your sub directory enter your url with directory name like http://www.your-domain-name.com/vms/install in the address bar.

The following screen will appear

Fillout the field for database connections

Once installed successfully,login screen will be appeared.Please input email and passowrd to get signin.

Frontend Booking

Frontend Booking page allows customer to book vehicles.Customer signup and login functionality also included.

fleet management system - frontend_01

Dashboard

URL : www.yourdomain.com/vms/login -> url takes to admin login page.

Total Vehicle’s, Total Drivers, Total Customer, Today Trips, Income and Expenses, Reminder, Vechicle Current Location, Vechicle Running Status, Vehicle Geofence Status in Dashboard section.

fleet management system dashboard

fleet management system with live gps tracking vehicle

Vehicles

You can list, create, edit, and group in Vehicles section.

Lists of Vehicles
fleet management system with live gps tracking vehicle

fleet management system with live gps tracking vehicle

Vehicle Details

https://www.campcodes.com/wp-content/uploads/2021/07/04_vehicle_details.png

Add Vehicle

05_addvehicle

Drivers

You can list, create, and edit in Drivers section.

Lists of Drivers

fleet management system drivers

Bookings

You can list, create, and edit in Drivers section.

Lists of Bookings

fleet management system trips

Customers

You can list, create, and edit in Customers section.

Lists of Customers

12_customer

Fuels

You can list, create, and edit in Fuels section.

Lists of Fuels

14_fuel

Remember

You can list, create, and edit in Remember section.

Lists of Remember

fleet management system reminder

Income & Expenses

You can list, create, and edit in Income & Expenses section.

incomexpense

Tracking

You can history or live location in Tracking section.

Tracking History

fleet management system

GPS Tracking

Option 1
  • You can use custom android apk to send lat log to server
  • Click to download Download apk file
  • Identifier : API Username (Check in vehicle add/view page)
  • Server URL : API URL (Vehicle add page)
  • Frequency : Time interval to send data to server(Eg:10)

fleet management system with live gps tracking free download

Option 2
  • Use traccar client to send lat log to server.
  • Click to download Download apk file
  • Device Identifier : API Username (Check in vehicle add/view page)
  • Server URL : API URL (Vehicle add page)

To post GPS data in REST API

URL : www.your-domain-name.com/api

If sub folder

Sub Folder URL : www.your-domain-name.com/vms/api

For demo GPS latitude longitude, please use traccar client

URL: https://play.google.com/store/apps/details?id=org.traccar.client&hl=en_IN\

In traccar client

Device Identifier: API Username (Vehicle edit page / Vehicle add page)

Server URL : API URL (Vehicle edit page / Vehicle add page)

For demo post GPS latitude longitude using traccar client

Geofence

You can create, list, and events edit in Geofence section.

Add Geofence

geofence

Reports

You can generate booking, income & expenses, and fuel in Reports section.

reports

Exploring Frontend Capabilities

Our Fleet Management System extends its functionality to the frontend, offering seamless integration with customer-facing features:

  • Frontend Booking: Empower customers to book vehicles effortlessly via a user-friendly interface.
  • Customer Signup and Login: Facilitate customer registration and login processes to streamline booking procedures.
  • Customer Booking History: Provide customers with access to their booking history for enhanced transparency and convenience.

Enhancing Tracking Capabilities

Tracking the live location of vehicles and historical tracking data is made effortless with our system:

  • Live GPS Tracking: Monitor vehicle movements in real-time, ensuring optimal fleet visibility and control.
  • History Tracking: Access detailed historical tracking data to analyze past routes and optimize future operations.
  • Geofence Management: Define custom geofences to delineate specific areas and receive alerts for vehicle entry and exit events.

Customization and Integration Options

Our Fleet Management System is built with flexibility in mind, offering customization and integration options to meet diverse business needs:

  • Custom Development: Tailor the system to suit your unique requirements with our custom development services.
  • Integration with Third-Party Services: Seamlessly integrate our system with third-party services and APIs to extend its functionality.

Fleet Management System Flowchart

The flowchart provides a comprehensive overview of the functionalities and user interactions within our Fleet Management System with Live GPS Tracking. Let’s delve into the description of each component:

  1. User Accesses Dashboard (B): Upon accessing the system, users are directed to the dashboard, which serves as the central hub for navigating various features and accessing critical information.
  2. Dashboard Options (C): Users can perform various actions from the dashboard, including monitoring vehicle status, analyzing fuel consumption, tracking driver behavior, managing bookings, viewing reports, and configuring geofence boundaries.
  3. Vehicle Management (J): Users can add new vehicles, manage existing vehicles, view vehicle details, and group vehicles for optimized organization.
  4. Driver Management (O): This section allows users to add new drivers, manage existing drivers, and view detailed driver profiles.
  5. Booking Management (S): Users can make new bookings, view booking history, and manage booking-related tasks from this module.
  6. Reporting and Analytics (V): Access to customizable reports and data trend analysis enables users to gain valuable insights into fleet performance and make informed decisions.
  7. Maintenance and Asset Tracking (Y): Users can schedule predictive maintenance tasks and track asset usage and location for efficient fleet management.
  8. Route Optimization and Dispatching (AB): This section facilitates route planning, task assignment, and real-time communication with drivers to ensure timely and efficient deliveries.
  9. Integration Options (AF): Users can customize integration settings to connect the system with third-party systems, IoT devices, and APIs, extending its functionality and interoperability.
Fleet Management System Flowchart

Fleet Management System Flowchart

This flowchart illustrates the comprehensive functionality and user interactions within our Fleet Management System with Live GPS Tracking. From accessing the dashboard to managing vehicles, drivers, bookings, and analytics, each step is carefully designed to streamline fleet operations and enhance efficiency. Additionally, integration options and advanced features such as predictive maintenance and route optimization further contribute to the system’s effectiveness in meeting diverse business needs.

Fleet Management System ER Diagram

The ER diagram depicts the database structure of our Fleet Management System with Live GPS Tracking, illustrating the relationships between various entities. Below is a detailed description of each entity and its connections:

  1. USERS:
    • Represents users of the system, such as administrators, managers, and staff.
    • Users create bookings and generate reports.
  2. VEHICLES:
    • Represents vehicles within the fleet, including cars, trucks, and vans.
    • Vehicles are assigned to bookings and have associated fuel records and maintenance tasks.
  3. DRIVERS:
    • Represents drivers responsible for operating vehicles.
    • Drivers are associated with bookings and drive assigned vehicles.
  4. BOOKINGS:
    • Represents reservations or scheduled tasks involving vehicles and drivers.
    • Users create bookings, and vehicles and drivers are assigned to bookings.
  5. FUEL_RECORDS:
    • Records fueling activities for vehicles, including quantity, cost, and refueling date.
    • Vehicles have associated fuel records indicating fuel consumption.
  6. MAINTENANCE_TASKS:
    • Represents scheduled maintenance tasks for vehicles, such as inspections and repairs.
    • Vehicles require maintenance tasks to ensure optimal performance and safety.
  7. GEO_FENCES:
    • Represents geographical boundaries or areas of interest for tracking and monitoring.
    • Geo-fences define specific regions for monitoring vehicle movements.
  8. GEO_FENCE_EVENTS:
    • Records events triggered within defined geo-fences, such as entry or exit events.
    • Vehicles trigger events within geo-fences, providing insights into their movements.
  9. REPORTS:
    • Represents generated reports containing fleet-related data and analytics.
    • Users generate reports based on various criteria to analyze fleet performance and make informed decisions.
Fleet Management System ER Diagram

Fleet Management System ER Diagram

This ER diagram represents the database structure of our Fleet Management System with Live GPS Tracking. It encompasses entities such as users, vehicles, drivers, bookings, fuel records, maintenance tasks, geofences, geofence events, and reports, providing a comprehensive overview of the system’s data model and relationships. Each entity is defined with its attributes, primary keys, foreign keys, and enumerations to accurately depict the system’s functionality and data flow.

Complete Fleet Management System with Live GPS Tracking Software Project

  • Name of Project: Complete Fleet Management System with Live GPS Tracking Project
  • Language:                  PHP
  • Databases used:      MySQL
  • Design used:            HTML JavaScript, Ajax, JQuery, Bootstrap
  • Browser used:          IE8, Google Chrome, Opera Mozilla
  • Software used:         WAMP/ XAMPP/ LAMP/MAMP

Demonstration

Admin:

  • Username: admin
  • Password: 123

Frontend:

Conclusion: Unlocking Efficiency in Fleet Management

In conclusion, our Fleet Management System with Live GPS Tracking in PHP offers a comprehensive solution to streamline fleet operations, enhance visibility, and drive efficiency. With its intuitive interface, robust features, and seamless integration capabilities, businesses can embark on a journey towards optimized fleet management and unparalleled success.

Experience the power of real-time tracking and comprehensive fleet management by downloading our system today!

I hope this Complete Fleet Management System with Live GPS Tracking Project using PHP MySQL will help you with what you are looking for and hope that you will learn something with this project that is useful for your future projects.


Related Projects: Banquet Hall Management Software in PHP MySQL, Complete Dormitory Management System in PHP MySQL,, Complete Legal Case Management System Software in PHP MySQL Complete Vehicle Management System in PHP MySQL

Free Download Fleet Management System with Live GPS Tracking in PHP Source Code

Download Here
Comments
  • script bugado furada

    neco April 28, 2024 10:39 pm Reply
  • Hi, how do i access the “frontend”

    Frontend Vehicle booking
    Frontend Customer Signup and
    Frontend Customer Booking History

    Mikedee March 21, 2024 1:53 am Reply
  • Hi, good you got through, how does a customer get access to signup or login page to book a vehicle?

    Mike Dee March 21, 2024 1:51 am Reply
  • I solved it now by opening google maps, only it doesn’t show me the location for the device, and from what I noticed /api appears completely white? has anyone else had this problem?? how did he solve it?

    Ionut March 14, 2024 12:53 am Reply
  • Can someone explain to me what could be the problems of this code?? I added a new KEY for Google, but when I go in to check the locations, it shows me the message “Sorry! Something went wrong.
    This page did not load Google Maps correctly. See the JavaScript console for technical details.” although I inserted a new KEY

    Ionut March 13, 2024 11:23 pm Reply
  • I have finally managed to get this system working all the modules are now working as desired it is a well-done system.

    Hanif December 30, 2023 10:59 pm Reply
    • please Hanif can you help me with full installation of the great code too.

      Daniel January 16, 2024 3:51 pm Reply
    • Thank you.

      Anonymous March 12, 2024 3:31 pm Reply
    • I tried the code but it only show login page. On providing login credentials it says no role defined. Can anyone help me on this?

      Pramod March 17, 2024 11:35 pm Reply
    • Hi, good you got through, how does a customer get access to signup or login page to book a vehicle?

      Mike Dee March 21, 2024 1:42 am Reply
  • Thank you for sharing,
    I am noticing some issues if anyone can help:
    1 -Geofencing events do not show despite the recording of points outside the defined geofence.
    2 -If I wish send longitude and latitudes from another app, which variables I should post to the server url?

    Abd December 30, 2023 7:48 am Reply
  • Please bro Did you manage to get it working? I am experiencing the same white screen.please help me

    Endale December 17, 2023 5:25 pm Reply
  • the url is broken

    unuka September 15, 2023 6:14 pm Reply
  • I am not able to get you software to run. The system creates the required database tables. I had to manually delete the install folder, then i was able to to see the rent screen. That is it. all other links are not found.
    Can you assist in the install, id be happy to pay

    Dean July 23, 2023 2:21 am Reply
  • It is showing unable to connect database update your xampp settings. so please what is the admin name, email and password for me to installation?

    jenefa June 13, 2023 10:47 am Reply
  • after installing it redirect to install page too many times and also cannot find login

    tarun sadhukhan March 30, 2023 5:14 am Reply
  • after install it redirect to install too may times

    tarun sadhukhan March 30, 2023 5:13 am Reply
  • Live gps tracking is not working. Could somebody help me? I generated the new Google Maps API and installed it in the settings, but unfortunately it didn’t work. How can I solve it?

    Mirzobakhtiyor March 1, 2023 12:52 pm Reply
    • Did you manage to get it working?

      Hanif September 1, 2023 3:40 am Reply
  • after installation is show this

    Object not found!
    The requested URL was not found on this server. The link on the referring page seems to be wrong or outdated. Please inform the author of that page about the error.

    If you think this is a server error, please contact the webmaster.

    Error 404
    localhost
    Apache/2.4.38 (Unix) OpenSSL/1.0.2q PHP/7.3.2 mod_perl/2.0.8-dev Perl/v5.16.3

    John Olatomiwa Williams January 31, 2023 6:30 pm Reply
  • I can install this script for you, the cost is 25$

    NOTE: you must have a valid Google maps API key , you can get it here:
    https://developers.google.com/maps/documentation/embed/get-api-key

    macano January 6, 2023 6:14 pm Reply
    • hello
      please am facing difficulties trying to set the system up

      Harrison March 19, 2023 5:55 am Reply
  • sir now this install pege have some error while installing data base that page does not working. I thing this entair code have some error if you dont mind can you please check that

    nithin devasia December 27, 2022 12:08 pm Reply
  • please help, it does not give me the location, I used the traccar and the one you placed in the file and it does not give me a location

    Slayer November 29, 2022 12:29 pm Reply
    • sir its need google cloud account , from that account you will get a key that key u can add in then code then only it works

      Anonymous December 27, 2022 12:04 pm Reply
  • this page doesnot work

    rauf October 18, 2022 3:44 pm Reply
  • Hi Can you forward to me the Zip File of this. Its always saying that the File is Invalid. Or do I need to use other Unzip Tools.

    JAY August 18, 2022 9:45 am Reply
    • what is the login cred for installingh server

      drg August 23, 2022 10:43 pm Reply
    • experiencing the same thing

      Anonymous October 24, 2022 10:40 am Reply
  • please help, how to post gps data using api rest. Thanks

    Gianfranco June 29, 2022 5:00 am Reply
    • please help, how to post gps data using api rest. Thanks

      Mauricio September 22, 2022 9:05 am Reply
    • how did you install the database and the php files , it seems that the codes are no longer working

      franklin January 3, 2023 9:50 pm Reply
  • made in which framework?

    Halisson May 27, 2022 8:11 pm Reply
  • I am experiencing the same white screen as JAY.

    New vehicle or driver ends in white screen, and the vehicle or driver is not added.

    Glenn March 30, 2022 2:57 am Reply
    • Hi Can you forward to me the Zip File of this. Its always saying that the File is Invalid. Or do I need to use other Unzip Tools.

      Nhard Aradillos May 5, 2022 9:34 pm Reply
    • Please bro Did you manage to get it working? I am experiencing the same white screen.please help me

      Anonymous December 17, 2023 5:23 pm Reply
  • hi.. just downloaded and running except the live tracking page… hope you could help…

    Jayson A. Agnes January 4, 2022 10:48 am Reply
    • Help,, mine says page redirected too many times after I press install.

      Thembe January 12, 2022 2:20 pm Reply
      • Managed to solve? In General settings there is the field to change the google api.

        Carvalho February 4, 2022 1:50 pm Reply
        • how can i do?

          Joaquin April 19, 2022 4:05 pm Reply
      • i have the same error, do you have the solution?

        Joaquin April 19, 2022 4:04 pm Reply
      • Did you manage to solve it?

        Emmanuel Mwadeghu Mwaele November 9, 2022 4:59 pm Reply
      • anyone with an idea to solve this?

        comrade November 28, 2022 9:55 am Reply
  • after entering the database connections installation started but about about 15 second it try to open /login but not found “The requested URL was not found on this server.”

    Ahmed November 15, 2021 1:30 am Reply
    • I have the same error, do you have the solution?

      Joaquin April 19, 2022 4:07 pm Reply
  • tried to install on Raspi Debian 10 with failed then tries in ubuntu server 21.10 , the install page ok but after while instead of open login screen it shows The requested URL was not found on this server.

    I cannot use xmapp because I don’t have cli interface and have to do everything through ssh command line

    could you please explain how to install it exactly

    Ghonz October 30, 2021 8:41 am Reply
    • Object not found

      John Olatomiwa Williams January 30, 2023 6:46 pm Reply
  • Thank so so much Elder!!!
    Its all working except the geofence events.

    I cant understand what trigger an geofence event…

    Can you help me?

    Rodolfo Valentim October 1, 2021 10:42 pm Reply
    • please help me. It is showing live GPS not found

      Biplab June 23, 2023 1:01 pm Reply
  • I have not been able to use the live tracking and i keep getting “no live gps feed” even after using the vms mobile app.
    I also get the error “devtools failed to load source map: could not load content”

    How can i make it work…

    Dan September 27, 2021 4:20 am Reply
    • i am also having the same problem, no live gps feed:

      How to solve this issue.

      Shalvin December 6, 2022 5:02 am Reply
    • Did you manage to solve this issue?

      Hanif September 1, 2023 3:41 am Reply
  • I get a white page when I try to add a new vehicle or driver. Any Solution?

    Mark August 10, 2021 10:50 am Reply
  • thank so so much Elder with such a great information. its working awesome

    Thomas July 28, 2021 1:50 pm Reply
    • Welcome.

      admin July 28, 2021 5:23 pm Reply
      • White Screen when registering new vehicle or driver

        jay October 25, 2021 4:47 pm Reply
      • Please bro Did you manage to get it working? I am experiencing the same white screen when i am trying to Add new drivers,new customers,new vehicles.please help me

        Endale December 17, 2023 5:34 pm Reply

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