As a business owner, one of the most important tasks is to manage payroll. Having a reliable payroll system in place is essential to ensure that your employees are paid accurately and on time. In today’s digital age, an online payroll system is the way to go. In this blog article, we will explore how to create an online payroll system using PHP and MySQL.
Online Payroll System in PHP with Attendance Monitoring using PHP/MySQLi
About this Project:
Online Payroll System in PHP and MySQL with Attendance Monitoring Project is created utilizing PHP as the programming language and MySQL as the database utilized. Numerous organizations direct their finance procedure in-house as undeniable finance divisions or entrepreneurs endeavoring to do it all alone. In any case, there are various favorable circumstances to changing to an online finance administration, including limiting mix-ups.

online payroll system project in php
Features of the System:
⌨️Client Side⌨️
⭐️ Time-in/Time-out
⌨️Admin Side⌨️
⭐️ CRUD – Employee Attendance
⭐️CRUD – Employee
⭐️Employee Cash Advance
⭐️Employee Overtime
⭐️Employee Schedule
⭐️Generates Payslip
⭐️Create Position and Employee Rate per hour
⭐️Payroll on Date Range
⭐️Payslip on Date Range
⭐️Detects Employee if Late or On-Time
⭐️Deductions: SSS, Tax, Others
⭐️CRUD – User Management System
⭐️Generates Reports
Let’s discuss first about an Online Payroll Management System in PHP and MySQL.
What is a Payroll Management System?
A payroll management system is a software application that helps to manage employee records, salaries, taxes, and other financial details related to payroll within a business. It automates the payroll process, reducing the likelihood of errors and time spent processing payroll manually. Payroll management systems are essential for any business with employees, regardless of size.
What is an Online Payroll System?
An online payroll system is a web-based application that allows business owners and managers to access payroll information from anywhere with an internet connection. It eliminates the need for physical records and paperwork, making it a more efficient and cost-effective solution. Online payroll systems can also securely store data and provide real-time updates, ensuring that employee records are up-to-date and accurate.
How to Create a Payroll System in PHP?
PHP is a popular scripting language used for web development. By utilizing PHP, one can create a payroll system that is efficient, customizable, and scalable. Here’s a step-by-step guide on how to create a payroll system in PHP:
Step 1: Plan the system
Before diving into development, it’s essential to have a clear understanding of what the system needs to achieve. Consider the number of employees, the frequency of payroll processing, and other factors that will affect development.
Step 2: Design the database
Using MySQL, design the database schema that will be used to store payroll data. The database should include tables for employee information, salary details, tax information, and other relevant information.
Step 3: Create the interface
Create a user interface that allows administrators to input and view payroll data. Use HTML, CSS, and JavaScript to create an interface that is user-friendly and responsive.
Step 4: Implement the backend
Use PHP to implement the backend logic necessary to calculate and process payroll. This includes calculating employee salaries, taxes, and deductions.
Step 5: Test the system
Thoroughly test the system to ensure that it functions correctly and meets all requirements. This includes testing payroll processing, employee record management, and security features.
Step 6: Launch the system
Once testing is complete, launch the system and provide training to staff who will be utilizing it.
How to Create Payroll Management System using PHP and MySQL?
A payroll management system requires careful planning, designing, and programming to ensure that it meets all business requirements. Here’s a step-by-step guide on how to create a payroll management system using PHP and MySQL:
Step 1: Identify business requirements
Understand the business’s payroll process, requirements, and challenges. This includes employee salary data, deductions, taxes, and other essential information.
Step 2: Plan the system
Create a detailed plan that outlines what the system should achieve, features, and requirements. This includes defining user roles, security, reports, and other essential factors.
Step 3: Design the database schema
Using MySQL, design the database schema for the payroll management system. This includes tables for employee details, salary information, tax data, and other critical data.
Step 4: Develop the interface
Using HTML, CSS, and JavaScript, create a user interface that allows users to access, input and view payroll data. Ensure that the interface is user-friendly, responsive and secure.
Step 5: Implement the backend
Using PHP, develop the backend logic of the payroll management system. This includes functionalities such as payroll processing, employee record management, reports, and security.
Step 6: Test the system
Test the system to ensure that it functions correctly, fulfills all requirements, and is secure.
Step 7: Launch the system
After completing the testing phase, launch the system, and provide training to users.
Is ERP a Payroll System?
Enterprise resource planning (ERP) software is a suite of applications designed to manage a business’s critical processes. While ERP includes a payroll module, it doesn’t necessarily mean that it’s a dedicated payroll system. ERP systems are typically broader in scope, integrating various business processes, including HR, finance, inventory management, and customer relationship management. However, ERP systems can manage payroll, especially for larger organizations.
What is Included in Payroll Management System?
Payroll management systems typically include several features that help with payroll processing, employee data management, and tax management. Some of the key features of a payroll management system include:
- Employee database: allows businesses to maintain accurate and up-to-date employee records.
- Payroll processing: automates the payroll process, reducing the likelihood of errors and saving time.
- Tax management: helps manage taxes and deductions, ensuring compliance with tax laws.
- Report generation: provides easily accessible reports on payroll and tax data.
- Direct deposit: allows employees to receive their salaries directly into their bank accounts.
The above features are just a few examples of the features typically found in payroll management systems.
What is the Description of Payroll Management System Project?
The payroll management system project is designed to help businesses manage their employee’s salaries, taxes, and other financial details related to payroll. This project utilizes PHP and MySQL and includes an interface that allows users to input, view and manage employee data. The payroll management system project can also generate reports that provide useful insights into payroll-related data.
Features of Online Payroll System in PHP MySQL
- Employee database management
- Payroll processing automation
- Tax management
- Report generation
- Direct deposit
- Security features
- User-friendly interface
- Real-time data update
- Automated time tracking
- Integration with other software applications
Please refer to the video demo below on how to run this project.
Download Here the Source Code for Online Payroll System in PHP
Download HereSummary
In summary, a payroll system in php is a crucial component of any business’s operations. An online payroll system is an excellent option for businesses who wish to automate their payroll process, reduce errors and save time. Creating an online payroll system using PHP and MySQL is an efficient and customizable solution. While challenging, following the steps outlined in this post can help you create an effective payroll management or employee management system. We hope that this comprehensive guide can assist in developing an online payroll system that meets your business needs.
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Hi
Database file does not found How can i create database table please give a information
Field ‘time_out’ doesn’t have a default value
Fatal error: Array and string offset access syntax with curly braces is no longer supported in C:\xampp\htdocs\onlinepayrollphp\onlinepayrollphp\tcpdf\tcpdf.php on line 16893. Good day po sir, salamat sa code na ito ang laki po talaga ng tulong pero ito lang pa di nag ru run yung major part ng system
sir how does count overtime? and how to pay for it? it does not add to the payroll and pay slip ……please explain me…….hope you will help me
same problem.
CampCodes Thank you for the codes. kudos, more power!
i can only edit 10 employees
how to add sir ?
how to edit the index what is the app
Fatal error: Array and string offset access syntax with curly braces is no longer supported in C:\xampp\htdocs\onlinepayrollphp\onlinepayrollphp\tcpdf\tcpdf.php on line 16893
who solved this?
sir is it okay if i will use wamp?
Yes
How to edit the name “SerBumz2 2020” in the dashboard?
you are the best thanku so much
Thank you sir
thank you for the source code provided, this is very useful for me.
I have something to ask, why don’t all the edit buttons appear in the edit form?
Sir pa edit naman ng source code po sa time in time out po yung employee id sana generated QR code para po QR code nalang po e scan salmat po.
When I click on generate payroll button to take a print of it. It gives me this error. Can you please help me out to resolve this:
Fatal error: Uncaught TypeError: chr(): Argument #1 ($codepoint) must be of type int, string given in C:\xampp\htdocs\onlinepayrollphp\tcpdf\include\tcpdf_fonts.php:1671 Stack trace: #0 C:\xampp\htdocs\onlinepayrollphp\tcpdf\include\tcpdf_fonts.php(1671): chr(”) #1 C:\xampp\htdocs\onlinepayrollphp\tcpdf\include\tcpdf_fonts.php(1803): TCPDF_FONTS::unichr(”, true) #2 C:\xampp\htdocs\onlinepayrollphp\tcpdf\include\tcpdf_fonts.php(2095): TCPDF_FONTS::UTF8ArrSubString(Array, 0, 1, true) #3 C:\xampp\htdocs\onlinepayrollphp\tcpdf\tcpdf.php(1960): TCPDF_FONTS::utf8Bidi(Array, ”, false, true, NULL) #4 C:\xampp\htdocs\onlinepayrollphp\admin\payroll_generate.php(57): TCPDF->__construct(‘P’, ‘mm’, ‘A4’, true, ‘UTF-8’, false) #5 {main} thrown in C:\xampp\htdocs\onlinepayrollphp\tcpdf\include\tcpdf_fonts.php on line 1671
same here
Please Sir I need a tutorial on tax management system in php mysqli
home.php not found
cannot download the open source application file …
there is a problem with the download link.
can you tell me the error notification?
Onedrive is experiencing a temporary error now but I have already fixed it. You can now download the source code.
can you fix it
In my computer, tcpdf is functioning well. Kindly view it here. Maybe this can help: https://www.youtube.com/watch?v=m50DZkIwd-s
Fatal error: Uncaught mysqli_sql_exception: Unknown database ‘apsystem’ in D:\xampp\htdocs\onlinepayrollphp\onlinepayrollphp\admin\includes\conn.php:2 Stack trace: #0 D:\xampp\htdocs\onlinepayrollphp\onlinepayrollphp\admin\includes\conn.php(2): mysqli->__construct(‘localhost’, ‘root’, Object(SensitiveParameterValue), ‘apsystem’) #1 D:\xampp\htdocs\onlinepayrollphp\onlinepayrollphp\admin\login.php(3): include(‘D:\\xampp\\htdocs…’) #2 {main} thrown in D:\xampp\htdocs\onlinepayrollphp\onlinepayrollphp\admin\includes\conn.php on line 2
i still can not find a solution to it
Warning: “continue” targeting switch is equivalent to “break”. Did you mean to use “continue 2”? in C:\xampp\htdocs\dashboard\work\new_work\tools\onlinepayrollphp\tcpdf\tcpdf.php on line 17778
Warning: chr() expects parameter 1 to be int, string given in C:\xampp\htdocs\dashboard\work\new_work\tools\onlinepayrollphp\tcpdf\include\tcpdf_fonts.php on line 1671
TCPDF ERROR: Some data has already been output, can’t send PDF file
howdo i fix this error when i try to print payroll
I think it’s because of the font. If you are not familiar with tcpdf kindly Google it first, if problem still exits, comment here again. Thank you
1. use ob_start(); at the beginning of your code in the payroll_generate.php file and then,
2. in the same file just above the $pdf->Output() statement add this line:
ob_end_clean();
3. Save it and you’re good to go.