Complete Property Management System in PHP MySQL Free Download Source Code

October 27, 2024
PHP
property management system - frontend

Project: Complete Property Management System in PHP MySQL Free Download Source Code

Property management today requires technology that ensures efficiency, accuracy, and ease of use. A Property Management System (PMS) in PHP MySQL with free downloadable source code addresses this by providing a reliable, cost-effective platform for managing property operations. This software facilitates tasks such as tenant management, maintenance requests, rent collection, and income and expense tracking, all while ensuring data security and customizable access levels for various roles.

This guide will explore all aspects of the Property Management System in PHP MySQL Free Download Source Code, covering detailed feature explanations, setup requirements, step-by-step installation, and key security practices to ensure you can efficiently manage multiple properties.

What is a Property Management System in PHP MySQL?

A Property Management System (PMS) is essential software that centralizes all property management tasks, allowing property managers and owners to oversee their properties effectively. This Property Management System in PHP MySQL is a free, open-source solution designed to simplify tasks like tenant information management, maintenance request handling, financial reporting, and property oversight. Leveraging the widely-used PHP MySQL framework, this system allows for significant customization, ensuring you can tailor the functionalities to meet specific property management needs.

Advantages of Using PHP MySQL for Property Management Systems

  1. Cost-Effectiveness: Since this system is open-source, it is available for free download, making it highly cost-efficient for startups and small to medium-sized businesses.
  2. Flexibility and Scalability: PHP MySQL allows for extensive customization, enabling developers to add features or modify existing ones as your property portfolio grows.
  3. Security and Stability: PHP MySQL is known for its stability and robust security features, making it a dependable choice for storing sensitive tenant and financial data.
  4. Cross-Platform Compatibility: PHP MySQL runs on most servers, providing compatibility across various platforms and devices for easy access.

Key Features of the Property Management System Software

A feature-rich Property Management System is vital for efficient property administration. Below are the main features included in this PHP MySQL Property Management System:

Dashboard

User Management

  • User Roles and Permissions: Admins can create, modify, or delete users, assigning them specific roles such as Super Admin, Owner, Manager, Tenant, or Maintainer.

Property and Tenant Management

  • Property Unit Management: Each property can be managed individually, with sections for rental rates, unit specifications, and tenant information.
  • Tenant Management: Track tenant details, lease agreements, and rental payment history.

Maintenance Request Management

  • Request Tracking: Tenants can submit maintenance requests, and maintainers can update the request status, ensuring transparent communication.
  • Notifications: Managers receive notifications for new maintenance requests to ensure prompt response times.

Support System

  • Help and Support: The built-in support system allows for quick communication between tenants and property managers, providing solutions to common issues.

Income and Expense Management

  • Income Tracking: Log rental income and categorize transactions for easy reference.
  • Expense Tracking: Document property-related expenses, including maintenance costs, utility bills, and administrative fees.

Company and Application Settings

Subscription Packages and Coupons

  • Subscription Management: Set up various subscription packages for tenants or property services, offering flexibility in billing.
  • Coupon Management: Provide discounts using coupons, and track coupon history for financial insights.

Payment and Transaction Management

  • Payment Integration: Configure payment settings to streamline online transactions, allowing tenants to make payments easily.
  • Transaction Tracking: All transactions, whether income from rent or expenses for maintenance, can be logged and tracked, making it simple to generate financial reports and ensure all accounting is up-to-date.

Multi-Theme Colors and RTL/LTR Layout

  • Theme Customization: For a personalized user experience, the system supports various theme colors and layout options (right-to-left or left-to-right) for regions with specific reading directions, such as Arabic-speaking countries.

SEO and Google Recaptcha Settings

  • Site SEO Configuration: To improve visibility, SEO settings allow admins to configure meta titles, descriptions, and keywords, helping your property management website rank higher on search engines.
  • Google Recaptcha: Enhances security by preventing bots from accessing the system, particularly useful for login and registration forms.

System Requirements and Compatibility

To run the Property Management System in PHP MySQL Free Download Source Code smoothly, the following system requirements must be met:

  1. PHP Version: Requires PHP 8.1 or higher to ensure compatibility and optimal performance.
  2. PHP Extensions:
    • BCMath: For mathematical operations required in financial tracking.
    • Ctype: For handling character type functions, ensuring proper data validation.
    • Fileinfo: To manage file uploads and validate file types.
    • JSON: Necessary for data exchange between the server and client.
    • Mbstring: Ensures multi-byte support for different languages.
    • OpenSSL: Enables data encryption for secure data transmission.
    • PDO: Manages database connections with MySQL securely.
    • Tokenizer: Parses PHP code, essential for custom PHP scripts.
    • XML: Handles XML data exchange, beneficial for third-party integrations.

With these requirements met, this system is compatible with most standard hosting environments and offers cross-platform usability.

Step-by-Step Installation Guide

To install the Property Management System in PHP MySQL on a live server, follow these steps:

  1. Download and Unzip:
    • Start by downloading the free source code, then unzip the file on your computer to access all system files.
  2. Upload to Server:
    • Using an FTP client (like FileZilla), upload the unzipped files to the root directory of your server. The root directory is typically named public_html or www.
    • installation1
    • installation2
  3. Create all details in the Installation

    • Log in to your hosting provider’s control panel, open MySQL Databases, and create a new database. Note the database name, username, and password, as these will be needed for configuration.
    • installation5
  4. Set Folder Permissions:
    • Modify folder permissions as per the source code documentation to ensure that essential folders are readable and writable by the server. This step helps maintain security and smooth functionality.
  5. Access the System:
    • Once the setup is complete, open your browser and navigate to your domain. Log in using the Super Admin credentials (provided above) to configure further system settings or to start managing properties.

Benefits of Using This Property Management System

  1. Enhanced Efficiency: With centralized management for tenant tracking, maintenance requests, and financial reporting, this system streamlines property management tasks, allowing managers to focus on core responsibilities.
  2. Data Security: The system’s role-based access ensures that sensitive information is only accessible to authorized users, maintaining data privacy and protecting against unauthorized access.
  3. Cost-Effective Solution: Being open-source, this Property Management System in PHP MySQL is free to download, making it highly economical, especially for small to medium-sized property businesses.
  4. Ease of Use: An intuitive interface means that even users with limited technical experience can manage properties effectively, from logging maintenance requests to viewing payment histories.
  5. Financial Transparency: Income and expense tracking, coupled with reporting features, provides financial transparency for property owners, allowing them to view profitability and make informed decisions about their properties.

User Roles and Permissions Overview

In the Property Management System in PHP MySQL Free Download Source Code, different user roles have specific levels of access and permissions, ensuring operational security and efficiency. Here are the primary roles and their corresponding login credentials:

RoleEmailPassword
Super Adminsuperadmin@gmail.com123456
Ownerowner@gmail.com123456
Managermanager@gmail.com123456
Tenanttenant@gmail.com123456
Maintainermaintainer@gmail.com123456

Each user role is provided with a unique set of permissions, which enhances data security and limits access to critical property management functions.

Super Admin

  • Role: The Super Admin has full control over all system settings and user roles. This includes access to financial data, user management, property listings, and configuration settings.

Owner

  • Role: Property Owners have access to property listings, financial summaries, and reports, allowing them to view income, expenses, and tenant information without editing high-level settings.

Manager

  • Role: Managers handle day-to-day property operations. They manage tenant details, oversee maintenance requests, and track rent collection and property upkeep.

Tenant

  • Role: Tenants can access their lease details, submit maintenance requests, and view rental payment status.

Maintainer

  • Role: Maintainers handle maintenance requests and updates, providing a smooth process for responding to property issues submitted by tenants or managers.

Property Management System Screenshots

Here’s the following screenshots:

Frontend

property management system - frontend

property management system – frontend

property management system - frontend features

property management system – frontend features

Backend

property management system - superadmin

property management system – superadmin

property management system - owner

property management system – owner

Property Management System Flowchart

The following flowchart provides an overview of how different users interact with the system, from logging in to managing property units, handling maintenance requests, and managing finances.

property management system flowchart

property management system flowchart

Flowchart Description

  1. User Login: The process starts with the user logging in.
  2. Role Selection: Based on the role (Super Admin, Owner, Manager, Tenant, Maintainer), the user is directed to specific features.
    • Super Admin: Gains full access to the dashboard, allowing control over user roles, system settings, payment configurations, and SEO settings.
    • Owner: Primarily has access to financial summaries and property overviews.
    • Manager: Manages tenant details, maintenance requests, and property unit data.
    • Tenant: Can view their lease information, rent status, and submit maintenance requests.
    • Maintainer: Views maintenance requests and updates task status once completed.
  3. Notifications and Updates: Notifications, including maintenance task completion and system alerts, are sent to relevant users based on role.

Property Management System ER Diagram

This ER (Entity-Relationship) Diagram illustrates the data structure and relationships between tables such as Users, Properties, Tenants, Maintenance, and Transactions in the database.

Property Management System ER Diagram

Property Management System ER Diagram

ER Diagram Description

  1. Users Table: Stores user information and roles, such as Super Admin, Owner, Manager, Tenant, and Maintainer. It is linked to properties, tenants, and maintenance tasks.
  2. Properties Table: Contains property details such as the name, location, rent, and owner. Each property can have multiple tenants and maintenance requests.
  3. Tenants Table: Stores tenant information, including lease details and rent amount. Tenants are linked to properties and submit maintenance requests.
  4. Maintenance Table: Tracks maintenance requests with fields for description, request date, status, and maintainer ID.
  5. Transactions Table: Logs all financial transactions, categorizing each as rent payment, maintenance cost, or other types.
  6. Settings Table: Contains system settings, like site configuration, email preferences, and SEO settings.

System Demonstration

Here’s the video demonstration of this Property Management System in PHP MySQL.

Security and Maintenance Best Practices

To ensure the Property Management System in PHP MySQL operates securely and efficiently, following best practices for security and maintenance is essential. Here are some key practices to keep the system safe and functional:

  1. Regular Data Backups
    • Frequency: Perform backups at least weekly or, for high-activity systems, even daily. This protects against unexpected data loss due to server issues, hacking, or system errors.
    • Automated Backups: Use automated backup tools provided by most web hosting providers to ensure consistent data backup without manual intervention.
  2. SSL Encryption
    • Install SSL: SSL (Secure Socket Layer) certificates encrypt data transferred between the server and users, protecting sensitive tenant and financial information.
    • HTTPS Protocol: Ensure that all system pages, especially login and payment pages, are served over HTTPS to increase security and build user trust.
  3. Role-Based Access Control (RBAC)
    • User Permissions: Limit access to specific features based on user roles, such as Super Admin, Manager, Tenant, and Maintainer, ensuring that sensitive areas are only accessible to authorized personnel.
    • Regular User Audits: Periodically review user accounts to deactivate those that are no longer needed, such as accounts of former staff.
  4. Update PHP Version and System Dependencies
    • Latest PHP: Always use the latest stable PHP version compatible with your system. Newer versions have improved security and performance.
    • Extension Updates: Ensure all required PHP extensions (such as PDO, OpenSSL, etc.) are updated, as they contribute to the system’s stability and security.
  5. Limit Login Attempts and Use Google Recaptcha
    • Failed Login Threshold: To prevent brute-force attacks, set a maximum number of login attempts within a specified time. After several failed attempts, temporarily block the IP or require additional verification.
    • Recaptcha: Google Recaptcha helps prevent automated login attempts, adding an extra layer of protection against bot access.
  6. Regular Maintenance and System Testing
    • Performance Testing: Run periodic performance tests to identify and resolve any lags or slow loading times, ensuring a smooth user experience.
    • Bug Fixes and Updates: Address bugs and security vulnerabilities promptly, especially as new threats emerge. System updates often include fixes for such issues.

FAQs on Property Management System in PHP MySQL

What are the benefits of using an open-source property management system?

  • Open-source systems provide flexibility, as you can customize features to fit your unique needs. This system offers cost savings, increased data control, and freedom from vendor restrictions, making it an ideal solution for property managers of all sizes.

Is the Property Management System in PHP MySQL compatible with mobile devices?

  • Yes, the system interface is designed to be responsive, which means it works well on mobile devices, tablets, and desktops, making it convenient for users to access information from anywhere.

How secure is this system for storing tenant and financial data?

  • The system includes role-based access, SSL support, and Google Recaptcha, among other security features, to ensure sensitive data remains protected from unauthorized access.

Can I integrate third-party payment gateways with this system?

  • Yes, the system supports customization, including third-party payment gateways. With the help of a developer, you can integrate popular payment options to streamline rent collection and other transactions.

How often should I perform maintenance on this system?

  • Maintenance should be performed monthly or whenever you notice performance issues. Regular backups, software updates, and security audits are recommended to keep the system operating smoothly.

Is it possible to add more user roles to the system?

  • Absolutely. The system is highly customizable, allowing you to create additional user roles and assign permissions as needed. A developer familiar with PHP and MySQL can help implement these adjustments.

Conclusion

The Property Management System in PHP MySQL Free Download Source Code is a powerful, free solution for property owners and managers looking to simplify their operations. With features like tenant tracking, maintenance management, expense logging, and secure data handling, this system enhances productivity and provides financial clarity for property managers. From the Super Admin to the Maintainer, each user role enjoys specific access and tools tailored to their responsibilities.

Using open-source technologies such as PHP and MySQL makes this system affordable, flexible, and scalable, perfect for both individual landlords and larger property management firms. By following best practices in installation, security, and maintenance, you’ll have a robust system that can effectively manage the diverse aspects of property administration.


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    Comments
    • Special Support for Students. Complete Setup/Installation. Just for 8$ Only. Please contact:

      Tahir Mubeen
      Senior Software Engineer
      RM IT Solutions
      +923006037178
      Whatsapp

      Tahir Mubeen January 7, 2025 11:12 am Reply
    • Hello Sİr/Madam

      Logged in as superadmin, want create a new packe from backand/Dashboard but
      I’m missing “creat package” modul or button! On Envato demo link logged in as admin and there exist create a Package modul. Can you please check and offer for download again

      İsmail November 23, 2024 12:03 am Reply
    • Too bad and sorry, the system offered for download is limited and not functional. For example, I could not create any units (apartments for the property)
      There is no back or cancel button. The zip file is not reasonable, unpacking takes 1 hour and it was still not all unpacked

      İsmail October 30, 2024 1:40 pm Reply
    • i am using Xampp server to run it but i have some errors

      Deprecated: Creation of dynamic property Request::$request is deprecated in C:\xampp\htdocs\RealEstate\system\library\request.php on line 34

      Deprecated: Return type of Session\Native::open($path, $name) should either be compatible with SessionHandler::open(string $path, string $name): bool, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 22

      Deprecated: Return type of Session\Native::close() should either be compatible with SessionHandler::close(): bool, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 34

      Deprecated: Return type of Session\Native::read($session_id) should either be compatible with SessionHandler::read(string $id): string|false, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 46

      Deprecated: Return type of Session\Native::write($session_id, $data) should either be compatible with SessionHandler::write(string $id, string $data): bool, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 58

      Deprecated: Return type of Session\Native::destroy($session_id) should either be compatible with SessionHandler::destroy(string $id): bool, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 70

      Deprecated: Return type of Session\Native::gc($maxlifetime) should either be compatible with SessionHandler::gc(int $max_lifetime): int|false, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 82

      Deprecated: Return type of Session\Native::create_sid() should either be compatible with SessionHandler::create_sid(): string, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice in C:\xampp\htdocs\RealEstate\system\library\session\native.php on line 10

      Deprecated: Creation of dynamic property Session::$adaptor is deprecated in C:\xampp\htdocs\RealEstate\system\library\session.php on line 28

      Lucky October 29, 2024 9:59 pm Reply
      • Please follow the correct system requirements. Based on your problem, this is not followed on the system requirements especially the php version.

        CampCodes Administrator October 29, 2024 11:24 pm Reply

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