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Printable Staff ID Card Creator System in PHP MySQL Free Download

March 19, 2024
Printable Staff ID Card Creator System using php

Project: Printable Staff ID Card Creator System in PHP and MySQL with Source Code

In today’s fast-paced world, where time is of the essence, managing staff and issuing ID cards can often become a cumbersome task for companies and organizations. However, fret not, for we present to you a streamlined solution – the Printable Staff ID Card Creator System. This innovative system empowers administrators to efficiently register new staff members, generate personalized ID cards, and streamline the entire process with just a few clicks. Let’s delve into the intricacies of this project, exploring its features, functionalities, and how to deploy it seamlessly.

About Printable Staff ID Card Creator System Project Free Download

At its core, the Printable Staff ID Card Creator System is a PHP and MySQL-based mini-project meticulously crafted to alleviate the burdens associated with staff ID card management. This system offers a user-friendly interface where administrators can effortlessly input staff details, customize ID cards, and swiftly print them, thereby enhancing operational efficiency within the organization.

Printable Staff ID Card Creator System is a mini-project where an administrator of a company or organization can use to register new staff and create their id card and print the ID card. The information of the ID card can be modified using the system front-end and some would require to be managed programmatically. This system was developed using PHP/MySQLi (OOP), HTML, MySQL Database, CSS, and Bootstrap for the design. This system can help a certain company or organization to ease and reduce time consumed on creating their staffs’ ID Card.

Features of Printable Staff ID Card Creator System in PHP MySQL

  • Add the organization logo to be displayed on the cards
  • Add staff details using a form
  • Add multiple staff details at once using CSV file format
  • Edit staff details
  • Print id one by one
  • Print multiple ids at one
  • Delete staff

Note: The ID Cards have a barcode generated from the staff ID number of the employee hence they can be used for Time Log System using a barcode scanner.

Features Galore: Simplifying Staff ID Card Management

1. Organization Logo Integration

Personalize ID cards by seamlessly integrating the organization’s logo, adding a touch of professionalism and brand identity to every card.

2. Streamlined Staff Registration

Registering new staff members has never been easier! With a simple form-based interface, administrators can swiftly input staff details, ensuring accuracy and efficiency.

3. Bulk Staff Import

Save valuable time by leveraging the system’s ability to import multiple staff details at once using the CSV file format. Say goodbye to manual data entry hassles!

4. Seamless Editing Capabilities

Need to update staff details? No problem! The system provides intuitive editing functionalities, allowing administrators to modify information with ease.

5. Effortless Printing

Print ID cards seamlessly, whether it’s generating a single card or printing multiple IDs simultaneously. With just a few clicks, administrators can ensure that every staff member has their ID card ready.

6. Efficient Staff Management

From adding new staff to removing existing ones, the system offers comprehensive staff management capabilities, ensuring that administrative tasks are handled seamlessly.

Staff ID Card Creator System Flowchart

The flowchart illustrates the user journey within the Printable Staff ID Card Creator System, encapsulating the various functionalities and interactions available to the administrator. Here’s a detailed description of the flowchart:

Staff ID Card Creator System Flowchart

Staff ID Card Creator System Flowchart

  1. Login: The journey commences as the administrator accesses the system and is prompted to log in with their credentials.
  2. Dashboard: Upon successful login, the administrator is directed to the dashboard, serving as the central hub for system navigation and management.
  3. Staff Management:
    • Add New Staff: Administrators can initiate the process of adding new staff members by providing their details through a dedicated form.
    • Edit Staff Details: Existing staff details can be modified or updated as necessary, ensuring accurate records.
    • Delete Staff: Administrators have the capability to remove staff members from the system when needed, maintaining data integrity.
  4. ID Card Customization:
    • Add Organization Logo: Administrators can personalize ID cards by incorporating the organization’s logo, enhancing brand identity.
    • Generate ID Cards: Utilizing the provided staff details, the system generates customized ID cards tailored to each staff member.
  5. Print ID Cards:
    • Print Single ID: Administrators have the option to print individual ID cards as required, facilitating on-demand issuance.
    • Print Multiple IDs: For bulk printing purposes, the system allows administrators to print multiple ID cards simultaneously, streamlining the process.
  6. Import Staff Details:
    • Upload CSV File: Administrators can import multiple staff details at once by uploading a CSV file containing relevant data.
    • Parse Data: The system parses the uploaded CSV file, extracting staff details for further processing.
    • Add Staff Details: Extracted staff details are added to the system’s database, enabling seamless integration with existing records.
  7. Logout: Upon completing their tasks, administrators can securely log out of the system, ensuring data confidentiality and system integrity.

Staff ID Card Creator System ER Diagram

Below is a comprehensive and detailed Entity-Relationship (ER) diagram for the Printable Staff ID Card Creator System, capturing the entities, relationships, and attributes involved in the system’s database schema:

Staff ID Card Creator System ER Diagram

Staff ID Card Creator System ER Diagram


  • USER: Represents the users of the system, storing their login credentials.
    • Attributes: id (Primary Key), username, password.
  • ORGANIZATION: Stores information about organizations using the system, including their name and logo.
    • Attributes: id (Primary Key), name, logo (Binary Large Object).
  • STAFF: Contains details of staff members registered in the system, such as their name, contact information, and organization affiliation.
    • Attributes: id (Primary Key), organization_id (Foreign Key referencing ORGANIZATION), name, email, phone, address.
  • ID_CARD: Represents the generated ID cards for staff members, including details such as the associated staff member, barcode, and card image.
    • Attributes: id (Primary Key), staff_id (Foreign Key referencing STAFF), barcode, image (Binary Large Object).


  • USER – ORGANIZATION: One-to-Many relationship, as each user can be associated with only one organization, but an organization can have multiple users (administrators).
  • ORGANIZATION – STAFF: One-to-Many relationship, indicating that an organization can have multiple staff members, but each staff member belongs to only one organization.
  • STAFF – ID_CARD: One-to-One relationship, signifying that each staff member has one associated ID card, and each ID card belongs to only one staff member.

This ER diagram provides a comprehensive representation of the database schema for the Printable Staff ID Card Creator System, outlining the entities, attributes, and relationships essential for efficient data management within the system.

How to Deploy the System

Deploying the Printable Staff ID Card Creator System is a breeze. Follow these simple steps to get started:

  1. Installation: Ensure you have a virtual server installed (e.g., XAMPP) on your PC.
  2. Setup: Extract the project files and copy the main folder to the ‘htdocs’ directory in your server.
  3. Database Configuration: Access phpMyAdmin, create a new database named “staff_db,” and import the provided SQL file located in the ‘db’ folder.
  4. Access: Navigate to “http://localhost/staff_registration” in your browser to access the system.
  5. Login: Use the following login credentials:

Printable Staff ID Card Creator System Project

  • Name of Project:    Printable Staff ID Card Creator System Project
  • Language:                  PHP
  • Databases used:      MySQL
  • Design used:            HTML JavaScript, Ajax, JQuery, Bootstrap
  • Browser used:          IE8, Google Chrome, Opera Mozilla
  • Software used:         WAMP/ XAMPP/ LAMP/MAMP


Printable Staff ID Card Creator System

Printable Staff ID Card Creator System

Printable Staff ID Card Creator System using php

How to Run

Above all, to run this project you must have installed a virtual server i.e XAMPP on your PC. Printable Staff ID Card Creator System in PHP and MySQL with source code is free to download, Use for educational purposes only!

Follow the following steps after Starting Apache and MySQL in XAMPP:

1st Step: Firstly, Extract the file
2nd Step: After that, Copy the main project folder
3rd Step: So, you need to Paste in xampp/htdocs/

Further, Now Connecting Database

4th Step: So, for now, Open a browser and go to URL “http://localhost/phpmyadmin/”
5th Step: After that, Click on the databases tab
6th Step: So, Create a database naming “staff_db” and then click on the import tab
7th Step: Certainly, Click on browse file and select “staff_db.sql” file which is inside the “db” folder
8th Step: Meanwhile, click on Go button.

After Creating Database,

9th Step: Moreover, Open a browser and go to URL “http://localhost/staff_registration


Password: admin


In conclusion, the Printable Staff ID Card Creator System stands as a testament to efficiency and convenience in staff ID card management. Whether you’re a small startup or a large corporation, this system offers unparalleled ease of use, robust functionality, and seamless integration. Say goodbye to tedious paperwork and embrace a streamlined approach to staff management. Download the system today and witness the transformation in your organization’s operational efficiency!

Related Projects: Complaint Management System Project in PHP/MySQL, Bank Management System in PHP/MySQL, Employee Management System in PHP MySQL

Free Download Printable Staff ID Card Creator System in PHP MySQL Source Code

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  • there is an error in barcode not printing

    Fabiyi Emmanuel April 20, 2022 12:43 am Reply
  • Hello,
    There’s no staff_db.sql file in the folder sharing. Please, could you verify this.

    marc June 24, 2021 10:54 am Reply
  • hello, there is no db file attached

    johny June 21, 2021 3:39 pm Reply
    • Please follow the video tutorial 🙂

      admin June 21, 2021 10:14 pm Reply
  • there is no staff_db in the folder pls fix it

    tope June 6, 2021 12:42 pm Reply
  • Sorry please… I can’t find the database or even the db folder. Please can you please help me with it

    Godfrey Samuel May 28, 2021 11:48 pm Reply
    • please follow the video demo

      admin May 29, 2021 9:14 pm Reply
  • bonjour ! vous avez de super projet un super plate-forme. le projet visitorprass ne fonctionne pas. faut revoir et Staff_registration ne comporte pas la base de donnée. le dossier “db”. courage à vous et j’aimerais vous suivre pour monter en compétence. suis débutant.

    dago March 12, 2021 2:03 am Reply
    • Please translate it in english

      admin March 12, 2021 8:01 am Reply

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