1. Multi Login
2. Student Management.
3. Teacher Management.
4. Attendance Management
5. Salary Management
6. Payment Management
7. Timetable Management
8. Exam Management
9. Petty Cash Management
10. Event Management
11. Notification Management
12. Online Chat
13. Classroom Management
14. Grade Management
15. Subject Management
16. Invoice Management

Key Features of the Complete Web-Based School Management System Project

1. Multi-User Access

The system caters to four primary user roles: Admin, Teacher, Student, and Parents. Each user category enjoys tailored access rights, ensuring that sensitive information remains secure while allowing for efficient collaboration.

2. Comprehensive Management Modules

• Student Management: Facilitates the management of student records, including enrollment details, academic performance, and disciplinary actions.
• Teacher Management: Streamlines teacher-related tasks such as scheduling, performance evaluation, and communication.
• Attendance Management: Enables efficient tracking of student attendance, ensuring compliance with school policies.
• Salary Management: Automates salary calculations and disbursements for teaching staff, enhancing transparency and accuracy.
• Payment Management: Facilitates the collection of fees and other payments, with integrated invoicing and payment tracking functionalities.
• Timetable Management: Generates and manages class timetables, optimizing resource allocation and scheduling.
• Exam Management: Simplifies exam planning, administration, and result processing, fostering academic excellence.
• Petty Cash Management: Tracks petty cash transactions, ensuring accountability and financial transparency.
• Event Management: Facilitates the organization and management of school events, from parent-teacher meetings to cultural festivals.
• Notification Management: Enables targeted communication with stakeholders through automated notifications and alerts.
• Online Chat: Promotes real-time communication between users, fostering collaboration and information exchange.
• Classroom Management: Provides tools for creating, managing, and monitoring virtual classrooms, supporting both traditional and online learning environments.
• Grade Management: Automates the grading process, with customizable grading scales and reporting capabilities.
• Subject Management: Allows for the creation and management of academic subjects, including curriculum mapping and resource allocation.
• Invoice Management: Streamlines invoicing processes, from generation to payment tracking, ensuring timely and accurate financial transactions.

3. Requirements and Compatibility

The system is built using PHP 5.5 and MySQL 4.6, ensuring compatibility with a wide range of server configurations. Additionally, it is designed to be platform-independent, supporting popular web browsers such as Google Chrome, Mozilla Firefox, and Opera.

Requirements

• PHP 5.5
• MYSQL 4.6
• Text Editor Software

Project Implementation

Setting Up the Environment

To begin, ensure that you have a suitable development environment set up on your local machine. This typically involves installing a virtual server such as XAMPP, which provides the necessary components (Apache, MySQL, PHP) for running PHP-based web applications.

Installation Steps

Follow these steps to install and configure the Web-Based School Management System:

1. Download and Extract: Download the project files and extract them to a directory on your local machine.
2. Copy to htdocs: Copy the extracted project folder to the ‘htdocs’ directory within your XAMPP installation folder.
3. Database Configuration: Open a web browser and navigate to ‘http://localhost/phpmyadmin/‘. Create a new database named ‘std_db’ and import the provided ‘std_db.sql’ file located in the ‘db’ folder.
4. Accessing the Application: Once the database is configured, access the application by navigating to ‘http://localhost/{project_folder}‘ in your web browser.

Login Credentials

• Admin:
  • Username: admin@gmail.com
  • Password: 12345
• Teacher:
  • Username: t1@gmail.com, t2@gmail.com, t3@gmail.com
  • Password: 12345
• Student:
  • Username: std1@gmail.com, std2@gmail.com, std3@gmail.com
  • Password: 12345
• Parents:
  • Username: dad1@gmail.com, dad2@gmail.com, dad3@gmail.com
  • Password: 12345

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Web-Based School Management System Flowchart

This flowchart represents the workflow of a Web-Based School Management System, illustrating the user authentication process and the main functionalities accessible to different user roles: Admin, Teacher, Student, and Parent.

Web Based School Management System Flowchart

User Authentication:

The process begins with the user authentication phase:

• Login Page (A): Users access the system through the login page.
• Authentication Module (B): The entered credentials are authenticated against the system database.
  • If the credentials are valid, the user is directed to their respective dashboard (C).
  • If the credentials are invalid, the user is prompted to re-enter their login details.

Admin Panel:

The Admin Panel encompasses functionalities tailored for administrative users:

• Dashboard (C): Provides access to various administrative tools.
• Student Management (E): Allows the admin to manage student-related data such as enrollment, records, and performance.
• Teacher Management (F): Enables the admin to manage teacher-related information including assignments, evaluations, and schedules.
• Reporting (J): Provides tools for generating comprehensive reports on various aspects of the school’s operations.
• System Settings (K): Allows the admin to configure and customize system settings according to organizational requirements.

Teacher Panel:

The Teacher Panel offers functionalities specific to teaching staff:

• Dashboard (C): Accesses the teacher’s dashboard with tools for classroom management.
• Class Schedule (L): Provides an overview of class schedules and timetable information.
• Gradebook (M): Allows teachers to record and manage student grades and assignments.
• Attendance Tracker (N): Facilitates tracking and recording student attendance.
• Message Center (O): Enables communication with students, parents, and other stakeholders.

Student Panel:

The Student Panel caters to the needs of students enrolled in the institution:

• Dashboard (C): Grants access to the student’s dashboard containing academic tools and resources.
• Class Schedule (R): Displays the student’s class schedule and timetable.
• Assignment Submission (S): Allows students to submit assignments and coursework electronically.
• Grade Viewer (T): Provides access to view and track grades for completed assignments and assessments.
• Attendance Viewer (U): Allows students to view their attendance records and history.
• Message Center (V): Facilitates communication with teachers, administrators, and peers.

Parent Panel:

The Parent Panel offers functionalities tailored for parents or guardians of enrolled students:

• Dashboard (C): Provides access to the parent’s dashboard with tools for monitoring their child’s academic progress.
• Child’s Class Schedule (X): Displays the class schedule and timetable for the parent’s child.
• Child’s Grade Viewer (Y): Allows parents to view their child’s grades and academic performance.
• Child’s Attendance Viewer (Z): Provides access to view their child’s attendance records and history.
• Message Center (AA): Facilitates communication with teachers and administrators regarding their child’s education and well-being.

This flowchart illustrates the seamless navigation and interconnectedness of various panels within the Web-Based School Management System, ensuring efficient management of school operations and effective communication between stakeholders.

Web-Based School Management System ER Diagram

This Entity-Relationship (ER) diagram illustrates the database schema for a Web-Based School Management System, depicting the various entities and their relationships within the system.

Web Based School Management System ER Diagram

Entities:

1. USERS: Represents users of the system, including administrators, teachers, students, and parents.
2. ROLES: Defines the roles assigned to users, such as admin, teacher, student, or parent.
3. ADMIN, TEACHER, STUDENT, PARENT: Entities representing specific user roles, each associated with additional details relevant to their role within the system.
4. CLASSES: Represents the classes offered within the school, including details such as class name and description.
5. STUDENT_CLASSES: Indicates the enrollment of students in specific classes.
6. GRADES: Stores information about grades assigned to students for their performance in classes.
7. ATTENDANCE: Tracks attendance records of students for various classes.
8. ASSIGNMENTS: Contains details about assignments assigned by teachers to students for completion.
9. SUBMISSIONS: Records submissions made by students for their assignments.
10. MESSAGES: Stores messages sent between users within the system, including sender, receiver, content, and status.

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Relationships:

1. USERS to ROLES: Describes the relationship between users and their assigned roles.
2. USERS to ADMIN, TEACHER, STUDENT, PARENT: Indicates the association of users with their respective roles.
3. STUDENT to STUDENT_CLASSES, GRADES, ATTENDANCE: Shows the relationship between students and their enrolled classes, grades, and attendance records.
4. TEACHER to CLASSES, ASSIGNMENTS, SUBMISSIONS, MESSAGES: Illustrates the interaction of teachers with classes, assignments, submissions, and messages.
5. PARENT to MESSAGES: Represents the communication between parents and other users via messages.

Actions:

• has: Indicates ownership or association between entities.
• is: Denotes the role relationship between users and their assigned roles.
• is enrolled in: Represents the enrollment of students in classes.
• teaches: Shows the teaching relationship between teachers and classes.
• assigns: Describes the assignment of assignments by teachers to students.
• receives: Indicates the receipt of submissions by teachers.
• sends: Represents the sending of messages between users.

Thus, this ER diagram provides a comprehensive overview of the database structure for a Web-Based School Management System, detailing the entities, relationships, and actions within the system to facilitate effective management of school operations and communication among users.

Complete Web-Based School Management System Project

• Name of Project: Complete Web Based School Management System Project
• Language:                  PHP
• Databases used:      MySQL
• Design used:            HTML JavaScript, Ajax, JQuery, Bootstrap
• Browser used:          IE8, Google Chrome, Opera Mozilla
• Software used:         WAMP/ XAMPP/ LAMP/MAMP

Screenshot

web based school management system in php mysql

How To Run?

Above all, to run this project you must have installed a virtual server i.e XAMPP on your PC. Complete Web-Based School Management System in PHP and MySQL with source code is free to download, Use for educational purposes only!

Follow the following steps after Starting Apache and MySQL in XAMPP:

1st Step: Firstly, Extract the file
2nd Step: After that, Copy the main project folder
3rd Step: So, you need to Paste in xampp/htdocs/

Further, Now Connecting Database

4th Step: So, for now, Open a browser and go to URL “http://localhost/phpmyadmin/”
5th Step: After that, Click on the databases tab
6th Step: So, Create a database naming “std_db” and then click on the import tab
7th Step: Certainly, Click on browse file and select “std_db.sql” file which is inside the “db” folder
8th Step: Meanwhile, click on Go button.

After Creating Database,

9th Step: Open a web browser and browse the project. E.g [http://localhost/std1].

Login Access Information

Admin

user name:- admin@gmail.com

password:- 12345

Teacher

user name:- t1@gmail.com, t2@gmail.com, t3@gmail.com

password:- 12345

Student

user name:- std1@gmail.com, std2@gmail.com, std3@gmail.com

password:- 12345

Parents
user name:- dad1@gmail.com, dad2@gmail.com, dad3@gmail.com
password:- 12345

DEMO

Conclusion

In conclusion, the Web-Based School Management System using PHP MySQL offers a comprehensive solution for managing various aspects of school administration. From student enrollment to exam management, this system streamlines processes, enhances communication, and promotes efficiency across the board. By following the steps outlined in this guide, you can successfully implement this system and empower your educational institution with cutting-edge technology.

I hope this Web-Based School Management System using PHP MySQL will help you with what you are looking for and hope that you will learn something with this project that is useful for your future projects.

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